Your records get
a system. Finally.
Climate-controlled storage, barcoded boxes, locally-hosted digital archives, on-demand retrieval, and witnessed destruction when the time comes. The whole lifecycle, all under one roof.
Neat rows. Happy cat.
Zero lost records.
Our storage facility is purpose-built for records management. Climate-controlled, barcoded, biometrically secured. Every box has a home, and we know exactly where it is at any time.*
*The cat came with the building. She is non-negotiable. Her name is on the lease.
Your boxes, finally somewhere sensible.
Climate-controlled storage, barcoded boxes, witnessed destruction. Same chain-of-custody from the day we collect.
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i.
Secure offsite storage.
Climate-controlled, pest-controlled, biometrically secured. Every box barcoded, every movement logged, every retrieval traceable back to the person who asked for it.
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ii.
Retrieval and redelivery.
Phone, email, or the records system. Same-day in an emergency, next-day as standard. Scan-and-email for the truly urgent. We log every retrieval and confirm every return.
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iii.
Digitisation and scanning.
High-speed bulk scanning. OCR for full-text search. Metadata tagging that actually makes sense. Delivered to your system or hosted on ours.
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iv.
Witnessed, certified destruction.
When a record reaches the end of its retention period, we destroy it on your authorisation, with a thirty-day hold for second thoughts. Certificate of destruction issued on completion.
Your digital records live in SA, not somewhere offshore.
Every document you store on Arcivo's digital platform lives on our locally hosted, South African cloud infrastructure. Your data never crosses a border, and you satisfy POPIA's data residency requirements from day one.
Digital records, but quieter.
A proper digital home for everything that already lives on a shared drive. Role-based, versioned, audit-trailed.
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i.
Hosted document management.
A structured, secure place for all your electronic records. Role-based access, version history, a complete audit trail, and search that returns the file you were thinking of.
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ii.
Cloud archiving, hosted in SA.
Encrypted at rest and in transit. Hosted locally so your data never crosses a border. 99.9% uptime, POPIA-compliant by design, no clever architecture diagrams needed.
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iii.
Plays nicely with what you already use.
Connects to your existing business tools and cloud productivity suite. We'll migrate you off the shared drive without disrupting the work that pays the bills.