Your
information
has a story.
We make sure
it's a good one.

Person reaching for organised documents floating around them
Book a free assessment → or peek at what we do first → We'll send the cat in if you don't reply within a business day.
Most SA businesses are sitting on an
information governance crisis they don't know about.
Sorry to break it gently. But you almost certainly recognise at least one of the three things below.
Person buried in a chaotic pile of paperwork and overflowing boxes
i.

Buried in paper.

Filing rooms overflowing, staff wasting hours searching, documents misfiled or quietly lost forever. The physical records problem hasn't gone away. It's just been ignored.

87% of South African businesses have no formal records system. None.

ii.

Unmanaged POPIA exposure.

Personal information held without proper governance, shared without authorisation, kept longer than the law permits. The Information Regulator is watching, and they're getting bored of warnings.

Maximum penalty for non-compliance: R10 million. Plus ten years.

iii.

No structure, no control.

Shared drives with no logic, no retention schedule, no audit trail. Information that nobody fully owns and nobody fully manages.

You have 72 hours to report a breach. Most companies don't know they've had one.

What we do

Three pillars. One partner.

Information Governance

Governance, compliance, and peace of mind. Built in, not bolted on.

POPIA compliance support, retention scheduling, governance consulting, and Information Officer training, from people who live and breathe information governance.

Free POPIA readiness assessment
Industry-specific retention scheduling
Governance framework design and policy development
Information Officer training and registration support
Person standing in front of a compliance shield surrounded by calendar, mail and document icons
Records Management

Digital and physical records. Secured, tracked, and always within reach.

Secure offsite storage, digitisation, cloud-hosted document management, on-demand retrieval, and certified destruction. All under one roof.

Physical storage: climate-controlled, barcoded, secure
Digitisation and OCR scanning for legacy paper records
Cloud-hosted DMS on our South African cloud infrastructure. POPIA compliant.
On-demand retrieval and certified secure destruction
Neat shelves of barcoded boxes with a cat resting on top and a person carrying a box
Managed Records Service

Your records and compliance function, outsourced on a monthly retainer.

Arcivo acts as your organisation's Records Manager, handling information governance, records management, compliance monitoring, and quarterly reporting on a monthly retainer.

One partner for governance, records, and compliance
Predictable monthly retainer. No surprises.
Arcivo acts as your dedicated Records Manager
Quarterly reporting and compliance monitoring included
Cloud with a padlock above a city skyline and people working at computers

Built differently,
from day one.

The incumbents store boxes. Compliance consultants give advice. Nobody does both, and nobody operates the way we do.

Six reasons. You can stop at three if you're busy.
in no particular order.
we mean it.
  1. 01Full-service. Physical storage, digital management, and compliance consulting from one team. You stop juggling vendors.
  2. 02POPIA built in. Compliance is embedded in every service, not a separate line item we tack on at the end.
  3. 03National. All nine provinces, one consistent standard of service. Same call, same answer, wherever your offices are.
  4. 04Modern. Local cloud infrastructure, barcoded tracking, real-time records reporting. Not a clipboard and a fax machine.
  5. 05Right-sized. Three-person practice or three-thousand-person enterprise, you get the same level of care, scaled appropriately.
  6. 06We treat your stuff the way you would. If you wouldn't leave it on a colleague's desk, we won't leave it on ours.

We've digitised

more paper than
we care to count

for South African businesses.

The actual numbers live on a Post-it. We keep meaning to make a chart. We never do.

Not sure where you stand on POPIA?

Thirty minutes. We'll tell you exactly where you stand and what to do next. No slideware, no homework, no pressure.

Book a free assessment or write to hello@arcivo.co.za